Guidelines

The Faculty & Staff Bulletin is a weekly enewsletter that is distributed via email to faculty and staff on all of the Rutgers campuses. It contains official and timely information that is important for faculty and staff and encompasses topics such as announcements, appointments and retirements, awards and honors, gifts, grants, and in memoriam. In addition to the email version of the newsletter, this website contains the current version of the newsletter and an archive of past messages.

General Criteria

  • Submissions must be received for consideration by noon on Thursday for the following Wednesday’s publication.
  • Incomplete submissions will not be published or posted.
  • Content sent to the bulletin is subject to review and editing to fit the criteria outlined in the Guidelines, and bulletin staff will work with submitters when necessary to edit content.
  • All submissions can be subject to editing to fit the criteria outlined in the Guidelines.
  • Departmental names and faculty and staff job titles may be checked against official university listings for accuracy.
  • Individuals that submit information for the bulletin must ensure the accuracy, timeliness, and reliability of the submitted material.
  • Messages must be brief and are limited to 500 characters.
  • In order to be more useful, all submission requests must include contact information, including name, telephone number, email address, and possible website links for readers to obtain further detailed information and clarification.
  • We cannot publish flyers and commercial advertisements.
  • Solicitations will not be accepted.
  • All submitted discount, calendar, or ticket information from outside organizations will be considered for publication once an academic year based on the benefit and interest of the campus community. It is also important to understand that placement is not guaranteed.
  • We will not publish messages with a particular political perspective or that are political in nature.

Categories of Information

Announcements – The information that falls under the announcements section are official messages for faculty and staff from key institutional areas. Authority to approve messages in this category lies with members of the President’s Cabinet or their designees. Submissions must be sent in using the online submission form.

Appointments & Retirements – Deans and directors can submit names of individuals that are in new roles or retiring from the university by emailing bulletin@rci.rutgers.edu. All submitted appointments and retirements must include the following:

  • Name of faculty/staff member joining or leaving
  • Title
  • Department
  • Whether this is an appointment or retirement
  • Date of employee’s first or last day
  • Name of the school they are coming from
  • School they received their degree from
  • Additional information (limited to 500 characters)
  • Link to website (optional)
  • Contact information of person submitting (name of director or dean, phone number, email)

Awards & Honors – Faculty and staff can submit updates about recent awards or honors received. Examples of accomplishments include state, regional, national, or international recognition and leadership appointments. Additionally, recently published books are acceptable, but we cannot accept articles or white papers. We also cannot publish information regarding speaking engagements. Only information about individuals associated with Rutgers University will be published. Submissions must be sent using the submission form.

Community Information – The information that falls under this category includes activities or announcements that can be of interest to the university community as a whole. These include early registration information for conferences, calls for papers, workshops held by key administrative offices, fundraising drives, surveys, community events, and family-oriented activities. Submissions must be sent in using the online submission form.

Gifts – The Rutgers Foundation contributes information about recent gifts made to the university.

Grants – Information about grants received by the university is supplied by the Office of Research and Sponsored Programs.

Events –The bulletin features up to ten highlighted events from the Rutgers Calendar of Events. A link to the Calendar of Events allows readers to see additional topics that take place on campus. To have your calendar event considered for inclusion in the Events section, your event must first be entered into the Rutgers Calendar of Events.

  • To have your event considered for inclusion, it must first be entered into the Rutgers Calendar of Events.
  • Because of the high volume of submissions, events are generally not featured more than once.
  • To ensure timeliness, events will not be posted more than a week and a half before they occur. If there is an early registration period, an announcement for early registration can be made for the Community Information section.
  • If space is tight in the bulletin, events that have a wider appeal and will attract larger audiences will be given preference over smaller events and gatherings.
  • View instructions on how to post an event on the Rutgers Calendar of Events here.

In the News – Rutgers Today is a source of timely Rutgers news stories. The bulletin highlights a story from Rutgers Today.

Did You Know? – This section of the newsletter contains interesting facts and information about Rutgers and the surrounding community. Ideas for Did You Know? items can be sent to bulletin@rci.rutgers.edu.

In Memoriam – When faculty and staff from the university community pass away, listings can be submitted to the In Memoriam website. The bulletin will publish information from that site. When making a submission, please be sure to include as much information as possible and include a link to an online obituary if available.

Campus Classifieds – Rutgers has entered into an agreement with the company Campus Ave and allows Rutgers faculty and staff to post items for sale through their external website.

Web Writing Resources

Helpful resources on how to write for the web can be found on the University Relations website.

Additional Information

Campus Information Services offers many other methods of promotion for events that do not fit within the posting criteria for the Faculty and Staff Bulletin. Contact us for more information on how we can help you promote your campus event or visit our page Promote Your Organizations or Event.

Further information can be found on the FAQ page. In addition, archived versions of the newsletter can be referred to as examples. For questions that cannot be answered through the website, email bulletin@rci.rutgers.edu for assistance.